Meeting Minutes

As mandated by Keweenaw Pride's Constitution, the Secretary is responsible for keeping meeting records (Article IV, Section 9, C: 1). These meeting records are to be recorded as meeting minutes and be publicly accessible as a means to keep a detailed "history" of all meetings. These minutes are recorded for four main reasons: (1) to keep organization amongst Keweenaw Pride's members and committees, (2) to inform all members of Keweenaw Pride that were unable to attend certain meetings of all matters discussed and of all decisions made, (3) to give other students, including but not limited to potential members, as well as community members, an idea of what really happens in meetings, and (4) to keep a history so that future executive and committee members have an idea of how to structure meetings and what tasks/duties each executive and committee member may have.

CONFIDENTIALITY OF MEMBERSHIP

Also as mandated by the Constitution, the Secretary is responsible for ensuring the confidentiality of membership (Article IV, Section 9 C: 2). Attendance is taken at meetings, but for the sole purpose of maintaining the "voting membership," as described by the Constitution. Only first names and/or last initials are ever recorded for attendance and used to refer to speakers in the meeting minutes. Attendance shall not be posted with the meeting minutes, but instead will be available to current members (whether included as the "voting membership" or not) by another means. If any person desires to not have his/her/hir name recorded in the attendance log or in the meeting minutes when he/she/ze speaks, that person should contact the Secretary to arrange an alternative method of recording (i.e. using an alias, dash, symbol, or any other recommendation).